The craft · manual 05For owners with no board, or a board on paper onlyPart of the operator manual library

Practical manual

Run your company before you have a board

Set clear responsibilities, keep track of risks, and check the decisions only an owner can make.

Quarterly company review Business Coach vs Board of Directors
Founder running self-imposed governance.

Worksheets and guides

Before you start

Keep a written account of the company’s performance, risks, spending decisions, and work you have postponed. Review it with someone who can question your conclusions.

Current business information

Use financial reports and operating information you can verify.

A review date

Set a regular review that fits the business.

A confidential reviewer

Agree what the reviewer can see, their responsibilities, and confidentiality terms.

Clear legal responsibilities

This exercise does not replace directors’ duties, company documents, or legal advice.

Quarterly company review

  1. 01

    Write a business update

    Summarize performance, changes, and the decisions that need attention. Include the numbers behind the account.

    • What changed since the last review?
    • Which result needs explanation?
  2. 02

    Keep a risk register

    List the risks, likely consequences, responsible person, and the action to reduce each risk. Explain how you assessed them.

    • Which risk has no responsible person?
    • What has changed in its likelihood or impact?
  3. 03

    Record major spending decisions

    Write why you approved, rejected, or postponed a significant investment. Include alternatives, assumptions, and what you will check.

    • What evidence supported the decision?
    • When will you review the result?
  4. 04

    Write an owner update

    Explain what you handled well, what you delayed, and what you need to change. Keep it separate from the company’s performance summary.

    • What are you taking responsibility for?
    • What did you postpone, and why?
  5. 05

    Have someone review the documents

    Choose a qualified person whose interests and confidentiality obligations are clear. Ask them to challenge the evidence and the unanswered questions.

    • What access have you authorized?
    • Which questions did their review raise?
  6. 06

    Keep the record and follow up

    Save the documents, questions, and agreed actions. Begin the next review with the actions that remain unfinished.

    • Who will do each action?
    • What will count as completion?

Use the worksheets

When to get help

A personal review process is not a board of directors. Formal governance duties depend on company documents and applicable law. Use qualified legal advice when establishing or changing those arrangements.

Business Coach vs Board of Directors

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